PO Processing

Modified on Wed, 24 Apr 2019 14:15 by Freddy Donovan Categorized as Inventory Control, Item Control, Purchase Orders
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==PO Processing General Information==
 
The main function of PO Processing is to allow users to put processed material along with a processing charge onto a special purchase order type. Upon receipt of the processed material, users can modify in the raw material and processing fees into the value of the processed material. This is ideal for users who send coil, or similar raw materials to outside vendors for painting or shearing. The Purchase Order features allow the processed material to show as "On Order" while it is out for processing. Then, upon receipt, it is easy to modify in the associated fees, and relieve the raw material used all in one single process.


This process can be used with the Generate PO button from a linked Sales Order.


The new process will use a combination of a new item attribute, a MISC Processing item, new PO Type logic and the modification processor screen. Set up is detailed below. 


==Set Up==
The first step is to set up a new item attribute in the Item Attribute Rule. The attribute name must be 'POPOST', but can have a customized user facing description. This attribute should be given to any item that requires processing to make. 


[|][imageauto||{UP}/Purchase Orders/PO_Post_Item_Attribute.png]

Next, set up a new PO Type in the PO Types Rule. The new PO Type can be named anything, as long as the Type code is unique. The Logic 6 flag is the key that designates whether or not it is considered a "Processing" Purchase Order.


[|][imageauto||{UP}/Purchase Orders/Processing_PO_Rule.png]

Once the Item Attribute and PO Types rules are set up, create a new MISC type item called MISC_PPO. The description can be customized. Make sure that "MISC" and "RESELL" are checked, and assign the 'Modify, Addin' attribute. 


[|][imageauto||{UP}/Purchase Orders/MISC_PPO_Item_Set_up.png]

Update all processed items and assign the POPOST attribute.


[|][imageauto||{UP}/Purchase Orders/Processed_Item.png]

==Using PO Processing==
Once all items, rules and attributes are set up, you can start to use the items in purchasing. The most important thing to remember when starting the purchase order is to change the PO type to the new "Processing PO" type that was just created. This type can be defaulted to a vendor.


[|][imageauto||{UP}/Purchase Orders/Proc_PO_Master.png]

When adding line items, you will add the Processed item. In the example below, the PAINTEDCOIL item has been added along with the amount being painted. Once the save button is selected, the system automatically adds in the new MISC_PPO Processing item as a second line. Costs are zeroed out on the initial line, and the processing cost per unit is filled in on the Processing item's line. 


[|][imageauto||{UP}/Purchase Orders/Proc_PO_detail.png]

When it is time to "receive" the processing, you will go to the PO Receipt screen, and enter the amount for the processing and the cost. Notice that the Misc Processing item is the only thing that you are receiving. 


[|][imageauto||{UP}/Purchase Orders/PO_Receipt.png]


When hitting the "Receive" button the user is taken to the modification processor screen. Two things will be filled out. First the Processing Item will be checked in the top grid to bake in the cost of processing. Second, the processed item will be in the bottom grid ready for modification. 


[|][imageauto||{UP}/Purchase Orders/Mod_Screen.png]

Next, select the raw material used to make the processed material. The raw material should have the Mod, Base Item attribute to appear in the top grid list. After selected, type in the Qty to Use, which will be the amount removed from the coil. Transfer it down to the bottom grid. Note that the quantity for the raw material appears as 0 in the bottom grid. This is normal. Once processed the raw material costs will be absorbed into the processed material line. 

[imageauto||{UP}/Purchase Orders/Mod Process Choice.gif]

Preview and Process the modification to finalize the receipt. The raw material will be consumed and its cost, along with the processing cost, will be transferred into the processed material.
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